There are many things to take inte consideration when it is time to print your Phd thesis. Below we have tried to collect the answers to some of the most common questions regarding print and design. In addition to the print we can also help you with the design och both the inlay and the cover. The personal conversation is the best guarantee for a good end result so please don't hesitate to contact us by phone och email if you have any questions.

Printing plan, preview print and deadline

Contact the printing office in plenty of time before your defense in order to get at printing plan for your thesis. A printing plan is made up of three sections:

Preview print

This is the date you hand in your PDF files for an initnal preview print that you can collect on the same day. Our suggestion is that you do this one week before your deadline in order to give you time to proof read and make corrections in peace and quiet. If you have alterations you need only send us the those files that have been altered and we will prepare a new preview print for you to look at. New files will always result in a new preview print or a PDF proof. The first preview print is always included but we charge a fee for every preview print after that.

If you live outside of Umeå we can send you the preview print as express mail.


Your inlay and your cover must be approved and ready for print at this point. Please note that it is the preview print/ PDF proof you have recieved from us that must be approved for print. The deadline is NOT the last point in time for you to send us corrections.


This is the date we will deliver your thesis. For us to be able to guarantee delivery at this date it is important that the printing plan is followed.

Price estimate

If you would like an idea about the printing cost you can ask for a price estimate. At a minimum we need to know how many copies you would like to order, the total number of pages and the number of pages that should be printed in color. The remaining variables (for instance paper, opponent copies, etc) we can use default values. The cost will in the end always be what was actually printed and not the price estimate.

Proof reading

Proof reading is your responsibility, so please check everything thouroghly. We have no possibility to discover or correct proof errors, not matter how big they are.

Tips for the cover

  • Proof read all text, including the text on the spine
  • Let someone else read, or read everything backwards, word for word
  • Check all dates
  • Check ISBN and ISSN

Tips for the inlay

  • Check pagination
  • Check page breaks and text flow
  • Check that figures, tables and images are placed correctly
  • Check image quility
  • Check ISBN and ISSN


Before your public defence, you must make your thesis publically available through a process called posting (spikning, nailing). Doctoral theses must be posted at least three weeks before the public defence. You book your posting date from the university library at diva@ub.umu.se.

For every thesis sent out for you defence a posting leaflet (nailing leaflet) should be attached. Templates for the posting leaflet can be downloaded at Aurora.

Templates at AuroraInformation about posting at UB


All theses must have an ISBN and the number should be stated in your thesis. You should request your ISBN from the university library in good time before your thesis is to be printed.

ISSN are handled by the faculty or department publishing the series. Contact the administrator at the publishing faculty/department to get the ISSN and serial number. 

Read more about ISBN and ISSN at the university library

Legal deposit

We will take 7 copies from your edition as legal deposit and deliver them to the national libraries fo Sweden.

Visual Identity

By following the visual identity in all university communications, the University as sender becomes clear to the recipient. This also applies to PhD theses. At the same time the visual identity should provide space for creativity. The image selection is therefore free and does not need to comply to the imagery of the rest of the university.

Read more about the visual identity at Aurora

Composition and cover layout

If you would like assistance with composition or cover layout the graphic designers from Inhousebyrån can help you. Please let us know and we will mediate the contact.

Page Editor: Mikael Kohkoinen

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